eSCRIBE for Clerks & Meeting Administrators | Meeting Management

For Clerks & Meeting Administrators

Enjoy your coffee. Don’t stress Agenda Day.

eSCRIBE is the go-to-choice for clerks, executive assistants, administrators and staff who manage their organizations’ meetings.

Whether your meetings are in-person, remote or hybrid, eSCRIBE offers comprehensive tools and workflows to improve efficiency, transparency and accessibility before, during and after your meetings. The result is a seamless, stress-free experience, while also giving you more time to focus on higher-value tasks and projects.

So… b r e a t h e.

Don’t worry about Agenda Day. Ever.

Benefits of eSCRIBE

eSCRIBE meeting management helps you drastically reduce the amount of time and effort spent in the entire meeting lifecycle. It also reduces human errors by providing templates, workflows and version control.

Plus, we help get you closer to your transparency and accessibility goals.

See how we change your life with eSCRIBE below!

Before Meeting

QWithout eSCRIBE

  • Challenging to manage and support different meeting types (council, committee, etc.) and multiple groups
  • Lack of standardized workflows and document templates
  • Collaboration difficulties including version control challenges
  • Late items and exceptions cause significant disruption

RWith eSCRIBE

  • Easy to manage various meetings by creating unlimited meeting templates for unlimited user groups
  • Standardized workflows and templates with version control for better collaboration
  • Easily manage late items and exceptions
  • Save hours – even days – per meeting off preparation tasks while reducing human errors

During Meeting

QWithout eSCRIBE

  • Tedious processes for roll call, requests to speak, and managing conflicts
  • Hard to manage the meeting and capture minutes at the same time, so minutes must be done after the meeting
  • Voting is time-consuming and error-prone
  • Difficult to share meeting elements and vote results effectively
  • Stressful working with hardware such as cameras and microphones for webcasting

RWith eSCRIBE

  • Secure access for participants to confidential meetings from anywhere, on any device
  • Manage meeting proceedings in real time with just a few clicks
  • Get a head start on minutes
  • Voting process is quick and calculations are automatic
  • Publicly display meeting elements and vote results
  • Easily incorporate video streaming and webcasting for viewing on website

After Meeting

QWithout eSCRIBE

  • Preparing minutes takes hours to complete
  • Time-consuming to tag agenda items to segments of recorded video (time-stamping)
  • Cumbersome processes for publishing post-meeting information online
  • Tedious to share and track action items for follow up
  • Challenging to complete FOI and management reporting requests

RWith eSCRIBE

  • Drastically reduce time spent preparing minutes
  • Enhanced transparency via time-stamped videos for public viewers
  • Easily share information with one-click internet publishing
  • Integrated action log for follow up
  • Centralized meeting and user reporting

And More

QWithout eSCRIBE

  • Extensive manual effort to ensure meeting information can be universally accessed for compliance with regulatory requirements

QWith eSCRIBE

  • Compliant with legislative requirements such as American Disabilities Act, Canadian Disabilities Act, WCAG 2.0

eSCRIBE & Remote Meetings

Remote meetings in general will be part of the new normal — whether as the default practices or as emergency contingencies. The ability to ensure your contributions to your meetings are unaffected by external circumstances must become a core capability of your organization’s technology, processes and planning.

While this may seem complex and IT-heavy, the good news is that it is not hard to achieve. eSCRIBE is ready to help you get ahead in planning for your new normal.

Your Objective

Here are the most common goals of our customers. What are you looking to do?

Efficiency – resized

Raise your organization's overall meeting efficiencies quickly

Accessibility-140

Address accessibility requirements for your meetings

Transparency Bundle

Improve your meetings' transparency via videos and webcasting

Vote Manager Icon 140

Improve real-time efficiency during your organization's meetings

Board Manager Icon 140

Better manage different boards and their member terms

Public-Comments-Icon

Receive public comments and manage requests to speak

Got more than one? Goal not listed? Not sure what you need? Reach out to us and we can help!

Sheryl Exley, Legislative Officer

Residents have commented on social media how nice it is to view our videos anywhere from a tablet or smartphone. Being able to watch council meetings from home is remarkable. They also like being able to scroll through the agenda on the website and click an item to go directly to that part of the video.

Dorothy Shermer, Corporate Officer
We do some pretty strange things and have incredibly specific requirements. eSCRIBE does a great job of addressing them while most others won’t even understand what we’re going on about. I’m impressed and have been spreading the news among my peers, who know that I’m never easily impressed.
Laurie Mason, Executive Assistant to the Secretary Treasurer
Our meeting processes have been drastically transformed for the better, and we’ve been very impressed with the service eSCRIBE has provided. We’re looking forward to using more and more of the eSCRIBE features
Holly Grant, Deputy Clerk

The eSCRIBE team was amazing,they were very supportive. They walked us through every step making sure that they were there to support us. Using eSCRIBE has saved us so much time on our agenda prep. It used to take us almost two days to do a full agenda now we’re down to approximately an hour.

Joanne Hyde, Clerk

Being able to manage workflows for reports and ensuring the integrity of our approval processes have been paramount. eSCRIBE has saved us so much time that we’ve been able to focus on other aspects of the clerk’s office and take on other projects.

Danielle Ross, Executive Assistant, Director’s Office
As an Executive Assistant, eSCRIBE has drastically reduced my workload—from reports to taking minutes and assigning tasks, the whole process has become more cost-effective and time-efficient.
Danielle Manton, Manager of Election & Committees Services
It’s almost impossible to quantify the hours we spent preparing for meetings before eSCRIBE. Compiling reports took months, and building a meeting agenda was a two-day process for each committee. Now everything we need is up-to-date and securely available on any device, anywhere.
Donna Delvecchio, City Clerk
It can be hard to accept change. Our Legislative Assistant has been here for 30 years but has totally embraced eSCRIBE. To go through that big of a change and be totally on board is a testament to the solution. We don’t know what we would do without eSCRIBE.
Kim Courts, Deputy Clerk
If our CAO wants something changed or the contributor has their own update, I just work with the contributor, re-upload the report to eSCRIBE, and it’s done in five minutes. The page numbering and bookmarks are also automatically updated. I can’t imagine how we ever got by without eSCRIBE before.

Pricing

eSCRIBE is priced based on the size of your organization, whether you purchase modules à-la-carte or our bundles. Our tiered pricing structure helps make comprehensive meeting management affordable even to smaller organizations.

Complete this Form for an Estimate

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