The new era of public meetings
Hybrid meetings and ensuring digital inclusion
The acceleration of digital transformation for public sector organizations
The COVID-19 pandemic has caused rapid change in almost every facet of our lives, and has accelerated the acceptance of online or electronic alternatives in place of traditional forms of interactions. For municipal governments, school boards and other public sector organizations, one of the key functions most directly impacted by physical distancing restrictions has been their council and committee meetings.
And for all its disruptions and devasting impact to our lives, this crisis has proven that working remotely CAN be done.
Now that we’ve even advanced past “entry-level” of remote meetings, you may wonder how you can make things even smoother, more streamlined, and maybe even less… glitchy. And *maybe* address digital inclusion perhaps? Plus, what should you plan for when in-person meetings come back into play?
Well. You’re in the right place. Read on!
Remote. Hybrid. What’s the Difference?
This has worked well when EVERYONE was remote. But this won’t be forever.
As we emerge from crisis mode, there will be demands for in-person meetings in varying degrees depending on the organization. However, demands for remote options will not fully go away either.
HYBRID
= Physical (in-person) + Virtual (remote)
Bridging Virtual & Physical Meeting Rooms
Integrating the two environments requires more than just putting a webcam and large video conferencing display in the physical room. It is critical that participants in both environments be treated and managed equally. For example, remote participants cannot be treated as second class by their in-room counterparts simply because they are communicating on a screen instead of face to face.
For the virtual and physical domains to smoothly function together as a single meeting, a system is required to seamlessly manage both environments and their respective participants in real-time.
This is where meeting management solutions (like eSCRIBE) comes in.
Are You Unhappy With Your Current Vendor?
As one of our pandemic initiatives, we are offering to help you save up to 20% in recurring annual savings based off of your fees with your current vendor.
Why eSCRIBE
Here are the key reasons why we’ve been selected over other products by our customers.
100% Focused on Meeting Management
We address the entire meeting lifecycle – from pre-meeting preparations to post-meeting action items. By doing so, you save time from every satellite activity for each meeting.
Time that can be better spent on higher-valued tasks – like your citizens or supporting other departments in the battle against the pandemic.
Well-known for Phenomenal Customer Service
Customer Feedback Is Integral to Our Product Development
Customer Testimonials
Starter Turnkey Package: the Accessibility Bundle
The Accessibility Bundle ensures the information you provide can be universally accessed by everyone to drive stakeholder engagement. All eSCRIBE bundles provide the tools you need to ensure your content complies with accessibility standards. This bundle builds on top of the basic Efficiency bundle to include tools for report-related tasks, such as template management, version control, approval workflows, multi-user document editing and more.
Additional Consideration:
Addressing Digital Inclusion of Your Meetings
Accessibility has been on the agenda for a long time. As digital transformation is accelerating the pace of change within public sector organizations to move toward digitized services, the need to provide accessibility to digital content is a growing pressure.
When choosing a meeting management vendor, you want to make sure that their product is built with accessibility compliance in mind to ensure digital inclusion for all your stakeholders. While the below six key considerations may seem common sense, not all vendors are fully aware.
Don’t forget to ask — Find a vendor who can give you the right answers, and more!
Up-to-Date Compliance
Standard Framework & Templates
File Formats
WCAG 2.0
Publish HTML5 Format
Closed Captioning
Pricing
eSCRIBE is priced based on the size of your organization, whether you purchase modules à-la-carte or our bundles. Our tiered pricing structure helps make comprehensive meeting management affordable even to smaller organizations.
Complete this Form for an Estimate
Learn More at Our Webinars
Webinar event times are based on ET — Eastern Time unless otherwise specified.
Webinar | Managing Meetings & Documents in the Digital Age
Webinar | Managing Meetings & Documents in the Digital Age
Webinar | Face-Off: eSCRIBE vs Typical Meeting Management Software
Webinar | Face-Off: eSCRIBE vs Typical Meeting Management Software
Webinar | eSCRIBE Overview & Demo
Webinar | eSCRIBE Overview & Demo
Webinar | Face-Off: eSCRIBE vs Typical Meeting Management Software
Webinar | Face-Off: eSCRIBE vs Typical Meeting Management Software
Webinar | eSCRIBE Overview & Demo
Webinar | eSCRIBE Overview & Demo
White Paper
Guide to the New Norm for Successful Civic Meetings
Even as restrictions on in-person gatherings are eased and councils start returning to chambers and meeting rooms, ongoing needs of maintaining physical distancing, accommodating vulnerable participants and preparing for future emergencies will continue to make hybrid meetings essential for modern democracy. To ensure continuity, efficiency, and effectiveness, the “new norm” must seamlessly integrate both virtual and physical meeting environments into a single, unified meeting experience.
This paper explores the key requirements for future civic meetings and approaches for successfully managing them.
