A Modular Solution

Use what you need, and grow when you need more

eSCRIBE is 100% modular, giving you the flexibility you need to build your own solution tailored for your organization. Starting with Meeting Manager — our foundation module — you can choose which modules to add as you and your organization grow.

Meeting Manager

Agendas, minutes, and more

The core of eSCRIBE’s end-to-end meeting management solution, Meeting Manager optimizes the creation of agendas, minutes and action lists while providing a flexible platform for adding further eSCRIBE functionality. Meeting Manager streamlines and automates tasks before, during and after meetings, with unlimited customizable templates and user-configurable workflows letting you tailor the system to your organization’s unique needs.

Key Features

  • Create and manage unlimited meeting templates and user groups
  • Robust end-to-end pre- and post-meeting management, and user-configurable workflow support
  • Live meeting support, including roll call, quorum and conflict management, electronic recording of votes and request-to-speak, and minute capture
  • Integrated Action Log for post-meeting follow-up and staff direction
  • Comprehensive Report Center for meeting and attendee statistics

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Participant Portal

Secure access for board and elected officials

The Participant Portal provides boards and elected officials with security-controlled access to meeting-related information. Available from anywhere on any device, the portal is accessible through web browsers or eSCRIBE’s iOS and Windows 10 mobile apps. Participants can browse upcoming meeting agendas and related reports; download materials for offline review; record comments, follow-up notes and tasks; search previous meetings and more.

Key Features

  • Join any meeting, from anywhere, with any device
  • View upcoming agendas and support materials in advance
  • Download meeting materials and work offline
  • Secure access to confidential meetings

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Internet Publishing Plus

Engage with your stakeholders and drive greater transparency

Helping drive greater transparency, the Internet Publishing Plus module enables organizations to easily engage stakeholders through their existing website. Its responsive, WCAG 2.0 compliant design fully supports evolving accessibility requirements while allowing content to be viewed optimally on any device. Content can be published with as little as one click, while integration with the optional Webcasting Plus and YouTube modules offers automated indexing and linking of video.

Key Features

  • Supports HTML and/or PDF publishing to website with links to individual supporting attachments
  • Supports one-click publishing of meeting agendas and minute packages
  • Flexible layout options including list
  • Supports automated delegation request and approval
  • Can be added on top of Webcasting Plus or YouTube Integration module for automatic indexing and publishing of video/audio linked files for increased transparency

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Report Manager

Manage templates, automated approvals and submission of reports and items

Report Manager provides comprehensive workflows and tools for the preparation, approval and submission of meeting-related reports and items. Easy deadline management and status tracking help reduce last-minute agenda changes, while version control and simultaneous multi-user document editing bolster collaboration. Template-based tools ensure consistency and compliance, while agenda item details, motions and minutes can be automatically populated.

Key Features

  • Collaboration support, including version control, simultaneous multi-user document editing
  • Managed user permissions for both public and private/in-camera items
  • Flexible, user-configurable approval workflows, such as late item and exception management, ad-hoc and delegate approvers
  • Automatic extraction of content to populate agenda items details, motions, and minutes
  • Comprehensive audit reports and workflow approval histories, including electronic signature options

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New enhancements announced on December 2017. Check it out here!

Webcasting Plus

Unlimited live and archival web streaming and content distribution

Bolstering organizations’ transparency initiatives while simplifying web video workflows, Webcasting Plus provides a fully-managed, end-to-end solution for capturing archival video from your council or boardrooms and streaming it live online. Featuring unlimited storage and live streaming of audio and video, the module can be combined with Internet Publishing Plus to automatically index media with the meeting’s agenda and minutes for both live and archived web viewing. Automated Closed Captioning is available as an option.

Key Features

  • Unlimited storage and streaming of audio or video content from meetings
  • Automatically detects device used to view the video stream, and loads a suitable video player
  • Allows for smart (hyper) tags of video to the meeting’s agenda items and minutes
  • Allows users to view entire meeting or jump to specific agenda item sections with a single tap
  • Access to reporting and metrics of viewership (number of viewers, etc.)
  • Video feed can be provided by any video capture source, even from a cable company

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Video Manager & YouTube Streaming

Tagged video services with minimal configuration and cost

An entry-level alternative to eSCRIBE’s full-featured Webcasting Plus, the Video Manager & YouTube Streaming module allows organizations to leverage YouTube’s no-cost video storage and global content distribution with minimal configuration. Video can be automatically indexed with the meeting’s agenda and minutes, allowing viewers to jump to specific sections with a single tap.

Key Features

  • Allows for smart (hyper) tags of video to the meeting’s agenda items and minutes
  • Supports any device; Automatically detects the device being used to view the video stream, and loads a compatible video player
  • Supports unlimited viewers for both live stream and archival access
  • Allows users to view entire meeting or jump to specific agenda item sections with a single tap
  • Access to reporting and metrics of viewership (number of viewers, etc.)
  • Video feed can be provided by any video capture source, even from a local cable company

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Vote Manager

Rules-based electronic voting

Vote Manager allows meeting participants to electronically vote on resolutions in real-time through their Participant Portal, iPad or Windows 10 tablet. The module supports a wide range of vote types and is fully integrated with roll call, check-in/out, and pecuniary interest management. Vote results can be graphically displayed in-chamber and, when used with the Internet Publishing Plus module, published to the web.

Key Features

  • Supports multiple vote types: simple majority, weighted, two-thirds (present/members), unanimous, tie breaker, multiple choice, and secret ballot
  • Fully-integrated with roll call, check in/out, pecuniary interest, voting areas
  • Graphical public display screens with configurable voting results details

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Board Manager & Board Manager Plus

Easily manage boards, members vacancies and appointments online

Board Manager Plus lets municipalities, school districts and all public sector entities easily manage and publish their boards’ and members’ details, vacancy applications and appointments through an intuitive, responsive, online interface. Administrators can associate boards with their corresponding meetings and attendees to provide efficient, end-to-end workflow support before, during and after each meeting.

Key Features

  • Easily track, manage and publish board and member data
  • Review, search and action submitted applicants for vacancies through a fully-responsive interface
  • Fully-responsive publishing screens integrate seamlessly with your existing website
  • Associates boards with eSCRIBE to fully manage meeting agendas, minutes and attendees

Upgrade to Board Manager Plus

While Board Manager can be used on its own, upgrading to Board Manager Plus allows administrators to associate boards with their corresponding meetings and attendees to provide efficient, end-to-end workflow support before, during and after each meeting.

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