The New Norm: Hybrid Public Meetings

Bridge remote and in-person environments for a seamless meeting experience

While the COVID-19 crisis will eventually be behind us, whether as the default practice or an emergency contingency, the need for hybrid civic meetings is here to stay. The ability to efficiently and effectively conduct these hybrid meetings need to become a core capability of your technology, processes and planning, so you don’t need to ramp back up each time the need inevitably arises.

While this seems complex and IT-heavy, the good news is that they are not hard to achieve, and eSCRIBE is ready to help you get ahead in planning for your new normal.  

The End of the Old Norm — 4 Key Reasons

  • Traditional dependence on in-room meeting processes is vulnerable to emergency situations
  • The hybrid meeting approach implemented in response to COVID-19 has proven to successfully work
  • Attitudes and comfort levels have changed around meeting in person with heightened awareness of health
  • New motivations to move away from paper-based documents for remote working

What Is a “Hybrid” Meeting?

Simply put, “hybrid” refers to meetings that span both in-person (in a physical space like a council chamber or meeting room) and remote participation (conducted via meeting conferencing platforms like Zoom or Microsoft Teams), and anything on the spectrum in-between.

The New Norm of Hybrid Meetings

3 general meeting formats:

  1. In-person meetings as default, immediately ready to switch to remote under emergency situations
  2. Structured split participation with some attending either in-room or remote based on groups to alternate or rotate
  3. Ad hoc split participation