Meeting Management Software for the Public Sector | eSCRIBE

Hybrid Public Meetings

Embrace the change. Leverage technology.

Switch to eSCRIBE

Save time AND money. Plus great customer experience.

eSCRIBE LITE

Digital transformation bundle for small communities and school boards

Vote Manager & Request to Speak

Manage real-time debate and electronic voting during remote meetings

Vote Manager - Computer & iPad

Webcasting Options

Find one that fits your need and budget

Meeting Management Solution for the Public Sector

Bridging the remote and in-person environments for a seamless meeting experience, eSCRIBE supports the entire meeting lifecycle for board, committee and council meetings with tools and workflows to improve efficiency, transparency and accessibility.

As hybrid meetings become the new normal for public meetings, eSCRIBE is essential to ensure continuity, efficiency, and effectiveness by seamlessly integrating both virtual and physical meeting environments into a single, unified experience. Compliant with American and Canadian Disabilities act, and WCAG 2.0.

Benefits of Meeting Management

Work the Way You Want

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True Accessibility and Transparency

Have all your information online for stakeholders to access it 24/7, regardless of physical limitations.

Improve Accountability

No more missed deadlines, forgotten action items, or chasing for materials.

Go Green

Reduce your impact on the environment by eliminating the need to print lengthy agendas and reports.

Increase Efficiency

Manage meeting complexity and tasks on a single platform. Say goodbye to hours of creating, updating and distributing meeting packages!

Engage the Public

Involve the public for better decision making with the ability to publish meeting documents and materials, including video recordings, instantly to website.

Be Mobile

Role-based access delivers the right information to any participant on any device at any time. Securely participate in meetings via mobile apps.

Evolve Your Meetings

eSCRIBE is available globally on the Microsoft Azure cloud, powering over 90% of Fortune 500 companies, and seamlessly integrates with Office 365. We also are compliant with accessibility requirements, such as Accessibility for Ontarians with Disabilities Act (AODA), Web Content Accessibility Guidelines (WCAG) 2.0 and the Americans with Disabilities Act (ADA).

Pre-Meeting

  • Standardize workflows with version control for collaboration
  • Create unlimited meeting templates & user groups
  • Manage late items & exceptions
  • Save hours per meeting from preparation tasks
  • Reduce human errors

During Meeting

  • Secure access to confidential meetings from anywhere, any device
  • Manage roll call, request to speak, quorum & conflict
  • Improve minute capture & centralize archive
  • Support multiple vote types with graphical display of results
  • Enable video streaming & webcasting to post on website

Post Meeting

  • Share information transparently with one-click internet publishing
  • Generate comprehensive audit reports and workflow approval histories
  • Integrated action log for follow up
  • Centralize report center for meeting and attendee statistics
  • Allow viewers to jump to a specific agenda item in video with a single tap

Who We Help

Learn more about how we help different departments in a public organization achieve their goals with meeting management.

More than Just Agendas. It’s Meeting Management.

eSCRIBE’s meeting management software takes meeting automation to a higher level. With eSCRIBE, you can easily micromanage enormous volumes of information while maintaining instant contact between administration, meeting participants, and internal staff.

eSCRIBE provides outstanding, all-encompassing web-based solutions anywhere, anytime. We operate within the award-winning Microsoft SharePoint engine and seamlessly integrate with Office client applications. Our features include bank-level security, 100% user-configuration, eco-friendly paperless systemization, remote installation, on-site training, and a three-tiered support structure, giving clients access to live agents who are ready to answer any administrative or end-user questions.

Contact us to determine how ready your organization is and what your next steps are.

Customer Testimonial

Hear directly from one of our customers — Township of Cramahe — on how we’ve made their meetings easier and why eSCRIBE stands out from other competitive products.

Sheryl Exley, Legislative Officer

Residents have commented on social media how nice it is to view our videos anywhere from a tablet or smartphone. Being able to watch council meetings from home is remarkable. They also like being able to scroll through the agenda on the website and click an item to go directly to that part of the video.

Dorothy Shermer, Corporate Officer
We do some pretty strange things and have incredibly specific requirements. eSCRIBE does a great job of addressing them while most others won’t even understand what we’re going on about. I’m impressed and have been spreading the news among my peers, who know that I’m never easily impressed.
Laurie Mason, Executive Assistant to the Secretary Treasurer
Our meeting processes have been drastically transformed for the better, and we’ve been very impressed with the service eSCRIBE has provided. We’re looking forward to using more and more of the eSCRIBE features
Holly Grant, Deputy Clerk

The eSCRIBE team was amazing,they were very supportive. They walked us through every step making sure that they were there to support us. Using eSCRIBE has saved us so much time on our agenda prep. It used to take us almost two days to do a full agenda now we’re down to approximately an hour.

Joanne Hyde, Clerk

Being able to manage workflows for reports and ensuring the integrity of our approval processes have been paramount. eSCRIBE has saved us so much time that we’ve been able to focus on other aspects of the clerk’s office and take on other projects.

Danielle Ross, Executive Assistant, Director’s Office
As an Executive Assistant, eSCRIBE has drastically reduced my workload—from reports to taking minutes and assigning tasks, the whole process has become more cost-effective and time-efficient.
Danielle Manton, Manager of Election & Committees Services
It’s almost impossible to quantify the hours we spent preparing for meetings before eSCRIBE. Compiling reports took months, and building a meeting agenda was a two-day process for each committee. Now everything we need is up-to-date and securely available on any device, anywhere.
Donna Delvecchio, City Clerk
It can be hard to accept change. Our Legislative Assistant has been here for 30 years but has totally embraced eSCRIBE. To go through that big of a change and be totally on board is a testament to the solution. We don’t know what we would do without eSCRIBE.
Kim Courts, Deputy Clerk
If our CAO wants something changed or the contributor has their own update, I just work with the contributor, re-upload the report to eSCRIBE, and it’s done in five minutes. The page numbering and bookmarks are also automatically updated. I can’t imagine how we ever got by without eSCRIBE before.

Related Paperless Resources

Case studies, eBooks, blogs, whitepapers, and more!